Executive Administrative Assistant (Part time)
CK QLS is recruiting for an Executive Administrative Assistant for a Global Pharmaceutical company based in Zurich on a contract basis for 1 year, Part time 50%.
Administrative Assistant Role: The Executive Assistant will support the Head of theH2O health Data Partnerships GPT and of their teams performing administrative tasks, extensive calendaring, booking travel, handling logistics, organizing events and electronic system maintenance. The Executive Assistant is a liaison role and acts as a partnership between the Leaders and their teams within EUCAN and the global functions, the EUCAN Leadership team and other Global executives.
Responsibilities:
- Manage and handle the H2O Health Data Partnerships GPT admin office and provide comprehensive administrative support, including complex logistics, independently and on basis of different working styles (in-office/remote)
- Act as the first point of contact for many incoming information/presentations, that require coordination/channelling to diverse stakeholders across the organization, sensitively handling of highly exposed confidential material. Ensuring proactive pre-processing/collection of meeting materials for the Executive.
- Establish a partnership with H2O Health Data Partnerships GPT and including other offices
- Support oversight and management of each team’s budget, including inputs and updates to phasing, booking accruals, processing SOWs and POs, managing invoices and tracking spend, in coordinationwith Finance function.
- Plan, book and manage travel schedules and needs, and associated travel expense reporting
Qualifications:
- Bachelor’s degree, Certificate accredited office manager beneficial
- Previous working experience in admin roles
- Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint.
- English business proficiency, German is beneficial.
Apply: Please could you send any correspondence in English. Please quote job reference 55174 in all correspondence.